If recognizable ‘link’ text is in a PDF (eg starting with ‘ ) then the PDF viewing software will convert that into a working link. Most PDF display software has a trick to make working links ‘on the fly’. We’ve all seen printouts with links printed on the page – in a ‘printed’ PDF the text will look like a link but not act like one. However, the look of a link (ie blue text, underlined) is part of the text formatting so that is printed. Hyperlinks or url’s in documents won’t ‘print’ to a PDF file – that’s because a paper page can’t have clickable links so the link information isn’t passed along to the ‘printer’. PDF files can have clickable links to web pages or other documents – but they don’t always work when created from a Word document even when they look like a link. When printing, the source program (Word, Excel, a browser etc) will only pass along necessary information to be put on a printed page. There are important differences between converting a document to a PDF and ‘printing’ to make a PDF file. Differences between Save or Print to make a PDF file The program you print from doesn’t know (or care) that a paper page isn’t really being created. Choose ‘PDF’ from the Save as type list.Īfter you start a ‘print’ to PDF you’ll be prompted for a file name and folder to save the new PDF to. In modern Word, Excel, PowerPoint or Outlook you can Save As or Export to a PDF file. Both Windows and Mac have in-built options to do this from any program, not just Office. Instead of a paper page coming out – a PDF file is created which looks like the paper pages.‘ Print‘ which intercepts the printer output from a program to make a PDF file.This choice is sometimes called ‘Export’ or ‘Convert’. Modern Office lets you make a PDF directly.‘ Save As’ to save a version of the original document to a different format.There are two ways to convert a document to the PDF format: PDF files are usually smaller than Office documents and are ‘fixed’ so the reader has limited ability to alter a PDF they receive. Saving Office documents to Adobe Acrobat PDF files has always been popular – more these days because the tools to do it are commonly available and often free. Differences between Save or Print to make a PDF file.
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